As an NHS Foundation Trust we have a number of important responsibilities regarding the sharing and management of information.

This includes a duty to be open and transparent about how the performance of our organisation and our finances, and strict requirements about the confidentiality of patient information.

See links below for more information.

Notice to all Yeovil District Hospital NHS Foundation Trust potential and actual business partners, contractors, service providers, patients and staff

Yeovil District Hospital NHS Foundation Trust (YDH) wholly endorses the NHS Protect strategy towards the elimination of any fraud within the National Health Service (NHS). YDH is committed to maintaining honesty and integrity in all of its activities. It is also committed to the prevention of fraud, bribery and corruption within YDH and to the rigorous investigation of any such allegations.

YDH wishes to encourage anyone that has reasonable suspicions of fraud, corruption or bribery to report them. All employees, patients and contractors can be confident that they will not suffer in any way as a result of reporting reasonably held suspicions. For these purposes “reasonably held suspicions” shall mean any suspicions other than those which are raised maliciously and found to be groundless.

The Trust’s main points of contact for any issues are as follows:

Aimee Newton – (Local Counter Fraud Manager), Yeatman Hospital, Sherborne, Dorset – 01202 361147

Timothy Newman – (Chief Financial and Commercial Officer), YDH

Anti-Fraud Bribery and Corruption Policy October 2015

Board of Directors papers March 2017
Board of Directors papers February 2017
Board of Directors papers January 2017
Board of Directors papers December 2016
Board of Directors papers November 2016
Board of Directors papers October 2016
Board of Directors papers September 2016
Board of Directors Papers July 2016
Board of Directors papers June 2016
Board of Directors papers May 2016
Board of Directors papers April 2016
Board of Directors papers March 2016
Board of Directors papers February 2016
Board of Directors papers January 2016

Board of Directors papers November 2015
Board of Directors papers October 2015
Board of Directors paper September 2015
Board of Directors papers July 2015

Board of Directors papers June 2015
Board of Directors papers May 2015
Board of Directors papers April 2015
Board of Directors papers February 2015
Board of Directors papers January 2015
Board of Directors papers December 2014
Board of Directors papers November 2014

Board of Directors papers October 2014
Board of Directors papers September 2014
Board of Directors papers July 2014
Board of Directors papers June 2014
Board of Directors papers May 2014
Board of Directors papers April 2014
Board of Directors papers March 2014
Board of Directors papers February 2014
Board of Directors papers January 2014
Board of Directors papers December 2013
Board of Directors papers November 2013
Board of Directors papers October 2013
Board of Directors papers September 2013
Board of Directors papers July 2013
Board of Directors papers June 2013
Board of Directors papers May 2013
Board of Directors papers April 2013
Board of Directors papers March 2013
Board of Directors papers February 2013
Board of Directors papers January 2013
Board of Directors papers December 2012
Board of Directors papers November 2012
Board of Directors papers October 2012

The protection of patient data is very important to the hospital and we take every care that it is not passed to persons not entitled to see it.

You can view our Privacy and Fair collection document here.

We also have The Protection and use of Patient Information leaflet and can be viewed here.

If you would like to know more please contact the Data Protection Officer. You have the right to view you health records and an application form is available from the PALS Officer (01935 384706) or Medical Records Manager.

Patient confidentiality means that the use of any form of camera or other recording equipment is strictly forbidden without the express permission of staff in advance.

The Trust has a duty to ensure the protection of data held on staff. This will not be routinely released without consent although some data is shared with Government Departments to monitor possible fraud. It is the responsibility of managers to ensure data held on staff is accurate and up to date and only held for the purpose intended.

Contacts

Caldicott Guardian: Dr Jonathan Howes, Medical Director and Deputy Chief Executive 01935 384896.

Access to Health Records and Information Governance: Karen Carter, 01935 384396

Yeovil District Hospital aims to be open and transparent in all matters, except where to do so would breach patient or commercial confidentiality.

The hospital fully supports the Freedom of Information Act 2000 which allows the public to request information about the hospital and its activities. The Company Secretary is responsible for responding to requests and can be contacted by emailing: FOI@ydh.nhs.uk

The information we routinely make available is divided into seven categories or classes:

Who we are and what we do

Organisational information, structures, locations and contacts. Biographies of our Executive Team and Board members, information about the legal basis for our activities, and information about how to contact us is included in this section.

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Our financial statements and budgets, and information about our pay and grading structure is included in this section.

What our priorities are and how are we doing.

Information about our strategies and plans, performance indicators, audits, inspections and reviews. Our corporate plan and annual reports are included in this section.

How we make decisions

Decision making processes and records of decisions. Public consultations, minutes of senior level meetings and internal guidance are included in this section.

Our policies and procedures

Current written protocols that we follow when delivering our services and responsibilities. This section includes our policies and procedures for providing our services and for the recruitment and employment of staff, our complaints procedure and our records management policy

Lists and registers

Information held in registers required by law and other lists and registers relating to our functions. This section includes our disclosure log and the Register of Data Controllers.

The services we offer

Advice and guidance, booklets, leaflets, newsletters and media releases. A description of the services we offer.

Fees and charges

The Freedom of Information Act and the associated Fees Regulations stipulate that we cannot levy a fee for information unless there is a statutory basis for doing so or the amount of time taken to locate the information exceeds 18 hours.

However we are allowed to charge for disbursements related to the provision of information and any reformatting requested by the applicant provided we ensure that applicants are aware of any charges which may be made.

No charges will be made for any information accessed via our website. For any information which is provided in hard copy and where there is no statutory provision for charges our rates for photocopying, reformatting and postage will normally be as follows:

Photocopies

A4 black and white: 10p per printed side
A3 black and white: 20p per printed side
A4 colour: £1 per printed side
A3 colour: £1.50 per printed side
And other sheets pro rata

Fax

To UK and Ireland: £1 per printed side
Other destinations by agreement in advance

Print-Outs from a PC

Black and White: 10p per printed side
Colour: 50p per printed side

Photo Quality Paper Prints

£1 per printed side

Postage

At the prevailing Royal Mail rates

Provision of documents that require scanning or provision requested through alternative media will incur a charge that will be agreed in advance on request to the Freedom of Information Lead.

The Trust, at its own discretion, will determine to waive all costs under £5 in respect of a single request made under the Freedom of Information Act 2000; however, above this sum full disbursement costs will be charged. This decision will be reviewed periodically in line with charges set out in the Trust Freedom of Information Policy.

If you want any further information about the provision of information or have any difficulty accessing information provided on our website please contact the Trust’s Freedom of Information Officer by e-mail on foi@ydh.nhs.uk or write to us at the following address:

Freedom of Information Officer
Management Office
Yeovil District Hospital
Level 1
Higher Kingston
Yeovil
BA21 4AT